Microsoft Lists and BCF integration
Use Microsoft Lists to track BCF topics as structured project issues in Microsoft 365. The integration maps BCF topic data to list columns so teams can review, assign, filter, and update issues from SharePoint or Teams.
Key benefits
Cross-team tracking
Track project issues across teams and projects in one Microsoft Lists list.
All tasks in one view
Use Microsoft Lists to manage BCF issues with related project work, such as:
- Site visits
- Approvals
- Internal tasks
Search and filter
Find issues and tasks by:
- Title
- Status
- Assigned person
- Due date
Set up Microsoft Lists sync for BCF topics
1. Create a Microsoft Lists list
To sync BCF topics, the Microsoft Lists list must include the following required columns and types:
- Guid (Text)
- Title (Text)
Optional columns (add as needed):
- Description (Multiline Text)
- Status (Choice)
- AssignedTo (Choice)
- TopicType (Choice)
- Priority (Choice)
- Stage (Choice)
- DueDate (Date)
- CreationDate (Date)
- CreationAuthor (Text)
- ModifiedDate (Date)
- ModifiedAuthor (Text)
If a column is present, the integration will map and update it.
2. Insert the Microsoft Lists URL
- Copy and paste the Microsoft Lists URL (list names with special characters are not supported) into your IFC Viewer for Microsoft Teams app tab settings.
- Copy and paste the BCF URL in the settings to ensure all topic data is also saved as a BCF file. You can use an existing BCF file, or you can create a sample BCF file.
3. Save to Microsoft Lists
When you click the Save to SharePoint/Teams button, loaded topics are automatically saved to your Microsoft Lists list.
4. Choose a view
Use Microsoft Lists views to review issues in the format that matches your workflow.
List view - Use for sorting and scanning issues.
Kanban board view - Move issues across categories such as To do, In progress, and Done.
Calendar view - Review due dates and milestones.
What the integration provides
Reduced manual work
BCF topics sync to Microsoft Lists instead of being recreated manually.
Microsoft 365 workflow
Use SharePoint, Teams, and Microsoft Lists for issue tracking.
Team collaboration
Assign users, add comments, and track updates in the list.
Keep everyone aligned
Teams work from the same issue list and BCF data.
Real-world example
For example, a BIM coordinator identifies a clash between a pipe and a beam.
- The clash is saved as a BCF topic.
- The topic is added to Microsoft Lists.
- A team member is assigned to the issue.
- The team comments, updates status, and tracks resolution in Microsoft Lists.
FAQ
Can Navisworks XML clash reports be synced with Microsoft Lists?
Yes. The XML clash report is converted into BCF topics, and those topics can be synchronized with Microsoft Lists.
Are details from the Navisworks XML transferred to Microsoft Lists?
Yes. Imported topic details are transferred to the mapped list columns. Screenshots and related topic information can be viewed from the Microsoft Lists item when configured.