Feature Overview

The following key features are offered with the SHARE Add-on for SharePoint:

⚽ Easy integration with SharePoint: Admins can add the SHARE Microsoft Add-On with just a view clicks from the Microsoft AppSource store as an Add-On app to SharePoint. It can be added to selected SharePoint sites or all sites in the organization.
🔒 Data protection and security: The Add-On uses the SharePoint Framework (SPFx) technology and installs directly on your SharePoint server, ensuring all operations are performed on your own server without transferring data to external servers or third parties.
🎨 Customizable user permissions: SHARE users can assign any permissions to internal or external Microsoft users or user groups for all data, documents, URLs, Microsoft lists or folders at any level of the SharePoint sites and folder directories.
🕵️‍♂️ Shared folders report: SHARE users can see what folders are shared on one simple report for the whole SharePoint site to enhance security.
👥 Secure multi file sharing to multi users: MultiLinker enables users to efficiently select and directly send multiple file links to multiple users boosting document sharing.

Feature	Gain	SHARE Add-on (Enterprise)	SHARE Add-on (Free)	Standard SharePoint
User permissions	Tailor user permissions to specific needs	✔️	✔️	✔️
Folder access	Customized access for each folder	✔️	✔️	✔️
Customize groups	Create user groups for same authorization levels	✔️	✔️	✔️
Customize authorizations	Define who can view, edit, or share content with precision	✔️	✔️	✔️
External organizations	Grant access and authorizations to external organizations and notify users	✔️	✔️	✔️
External websites	Manage access to embedded external websites	✔️	✔️	✔️
Access report	Manage and oversee access rights for SharePoint sites and Teams	✔️	✔️	❌
Bulk editing	Bulk change access settings across folders	✔️	❌	❌
Quick editing	Adjust permissions within SharePoint by clicking for groups, authorization levels, folders, websites, MS Lists, etc.	✔️	❌	❌
Permission templates	Create own permission templates in Excel to set up new SharePoint sites or MS Teams fast and secure	✔️	❌	❌
MultiShare	Share multiple files or data at the same time securely with multiple users and send them a notification message.	✔️	❌	❌

Standard SharePoint offers several default sharing features to facilitate collaboration and access management in AEC project management and beyond:

Share with Specific People:
- Feature: Allows you to invite specific individuals by entering their email addresses.
- Permissions: You can assign view or edit permissions.
- Use Case: Ideal for sharing sensitive documents with a limited audience.
Share with Anyone with the Link:
- Feature: Generates a shareable link that can be used by anyone who has it.
- Permissions: Options to allow editing or view-only access, and set expiration dates.
- Use Case: Suitable for sharing non-sensitive information quickly with a broad audience.
Share within Your Organization:
- Feature: Enables sharing with anyone within your organization without requiring external email addresses.
- Permissions: View or edit permissions can be set.
- Use Case: Perfect for internal collaboration where external access is not needed.
Share with People in Your Organization:
- Feature: Similar to sharing within the organization but includes more detailed management and reporting capabilities.
- Permissions: Comprehensive control over access levels.
- Use Case: Best for managing internal sharing practices with enhanced oversight.

The SHARE Add-on enhances these default sharing methods by providing advanced control, detailed reporting, and bulk management features, ensuring a more secure and efficient access management experience.

Feel free to reach out to us if you need further customization or additional features!

Users and Benefits

The SHARE App is used by a variety of users, depending on company size, typically from project management or IT security and governance teams. It helps customers efficiently manage SharePoint sites, control access permissions, improve collaboration, and ensure data security and compliance.

💡 Empowered your data and organization by maintaining long-term flexibility with Microsoft. Turn your Microsoft SharePoint and Teams into a hyper useful Common Data Environment (CDE) everbody is already in and enjoys!

Project & Workspace Managers

Project Managers: Streamlined project collaboration and document sharing, ensuring all team members have access to the latest information.
Workspace Managers: Efficient administration of multiple workspaces with customizable access controls.

BIM & Design Platform Managers

BIM Managers/Coordinators: Enhanced control over BIM data sharing and permissions, improving data integrity and security.
Admins for Autodesk and Other Platforms: Improved integration and management of data across various construction and design platforms[^1].

Automation & Workflow Administrators

Process/Automation Managers: Improved workflow automation and process management through advanced permission settings.

Cloud & Virtual Environment Administration

SharePoint/Microsoft Teams Admins: Enhanced security and compliance features for managing SharePoint sites and Teams.
Virtual Dataroom Admins: Robust tools for managing virtual datarooms, ensuring secure and compliant data handling.
Online Drive Admins: Seamless integration with various cloud storage solutions, centralizing file management.
Microsoft 365/Azure Admins: Simplified management of user permissions and integration with existing Microsoft services.

IT Security, Compliance, and Governance

IT Security Admins: Advanced security features to protect sensitive information and manage user access.
IT Compliance Managers: Tools to ensure compliance with industry standards and regulations.
IT Governance Managers: Comprehensive governance tools to oversee and manage IT policies and procedures.

[^1] Or any admins for platforms such as Autodesk BIM 360, Autodesk Construction Cloud, Bentley Systems ProjectWise, Oracle Aconex, Trimble Connect, Procore, Asite, Nemetschek Allplan or Bluebeam, Viewpoint, Kahua, Dalux or Think Project

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